We’re looking for a Finance Administrator/Office Manager to join Team True.

This is a fantastic opportunity to join one of Bristol’s leading digital marketing agencies.

True help clients profit from the limitless possibilities of digital. Helping clients profit is our lifeblood. Our business only succeeds if theirs do. Your job is to help True in these endeavours, in a multi-faceted role helping look after our clients, our wonderful team, our finances and our office. Never a dull moment!
About the role
You will work as part of the Agency Operations team. The varied role breaks down into the following four areas:
All things financial…
  • Supporting finance controller – managing all incoming invoices (contractors, bought-in services, all office costs, purchases), employee expenses, and ensure coded appropriately.
  • Responsibility for company credit card. Ensure all purchases are authorised.
  • Ensuring POs raised for all purchases.
  • Managing database of contractors – with respective practice leaders. Ensuring contracts are prepared to brief for all contractors prior to contract start – and signed contracts secured
  • Managing contractor spend forecast.
  • Chasing aged debt.
Front of house/PA
  • Welcoming our client and visitors.
  • Distribution and dispatch of mail, parcels etc.
  • Meeting room prep and refreshments/lunches.
  • Purchase of fruit, drinks for all staff etc.
  • Organising travel/accomm, supporting organising agency events, booking meeting rooms off-site.
Office Management
  • Keeping the place looking good…esp meeting rooms, kitchen and break-out areas.
  • Manage relationship with suppliers, service providers, landlord comms.
  • Purchasing of office suppliers.
People related
  • Overseeing employer extranet.
  • Recruitment – posting of any vacancies on relevant social channels and job portals, management of incoming cv’s and candidate communication.
  • Supporting on-boarding, induction, welcome packs and leaver’s process.
  • Co-ordinating approved training and development, and all logged onto IPA CPD diaries.
This role offers the potential for flexi-time. We envisage this role as four days per week or circa 30 hours.

If that sounds like you, we’d love to hear from you.

You can find out more by getting in touch with Tim